Nomination and Elections Rules » Part I

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For the Record

"People often say that, in a democracy, decisions are made by a majority of the people. Of course, that is not true. Decisions are made by a majority of those who make themselves heard and who vote - a very different thing."
- Walter H. Judd

Nominations and Elections Rules » Part I

A copy of the Nominations and Elections Rules in PDF format can be downloaded by clicking on Election Rules. You will need Adobe Acrobat Reader to read the file.

Part I

» A. Elections Committee

» B. Election Requirements

» C. Announcement

» D. Timeline

» E. Finances

» F. Candidates' Rights

» G. Ballot

» H. Distribution of Ballots and Method of Voting

Part II

» I. Vote Requirement

» J. Counting of Ballots

» K. Observers

» L. Challenge Procedure

» M. Initiative Procedures

» N. Referendum Procedures

» O. Recall Procedures

A. Elections Committee

1. There shall be an Elections Committee.

2. The Elections Committee and Chairperson shall be appointed by the president and approved by the appropriate governance body to which it is responsible.

3. The Committee shall be composed of at least three members who are not on the Executive Board, who are familiar with the unit operations, and who are not seeking election.

4. The Elections Committee is charged with ensuring that elections are conducted in a fair and impartial manner.

5. A member shall abstain from participation in Elections Committee activities during the period in which s/he or her/his immediate family member is a candidate.

B. Election Requirements

1. The chapter shall ensure that an open nomination procedure is in place (i.e., any member may nominate any member, including himself or herself). The only qualification for office shall be Active membership in the chapter.

2. Every Active member shall be assured of voting by secret ballot.

3. There shall be at least a fifteen (15) day period between notice of election and the actual voting.

4. There shall be an all Active member vote. A member who is off-track shall be sent election information by mail to his/her last known residence.

5. A chapter shall provide means for all Active members to vote (including vote by mail), and it shall be the responsibility of the member to notify the chapter if s/he desires a ballot at a site other than the regularly scheduled voting place.

6. An Active member shall acknowledge receipt of a ballot by signature on a registration sheet at the time of issuance of the ballot or on an envelope when returning the voted ballot.

If a roster of Active members is prepared for a school site ahead of time, initials of the member may be accepted.

C. Announcement

1. The announcement of election shall include the offices, length of terms, and the election timeline.

2. The announcement shall be publicized in a manner that ensures every member has an opportunity to file a declaration of candidacy.

D. Timeline

1. Schools on alternative calendars shall be considered when setting election timelines.

2. The timeline for the election shall include dates for:

a. Time, date, and place where declarations of candidacy are to be received. Literature shall include information that date is receipt date and not postmark date.

b. Date for acknowledgment of declarations from candidates.

c. Date for preparation of ballots.

d. Date on which ballots will be distributed.

e. Date(s) when voting will take place.

f. Deadline date, time and place for return of ballots, (date received, not post-mark date).

g. Date, time and place where ballots will be counted.

h. Date(s) that announcement of results will be made to leadership, candidates and members.

i. Dates and timelines for run-off election, if necessary.

j. Deadline for filing of challenges (date received, not post-mark date).

E. Finance and Use of Unit Resources

1. Chapter monies received through dues, assessment or similar levy shall not be used to promote any candidate.

2. A candidate may not accept direct contributions from a chapter’s treasury or indirect contributions in the form of use of a chapter’s assets, facilities, staff, equipment, mailings, good will and credit.

3. A unit may not state or indicate its preference for a candidate in the unit’s publications.

4. The official logo of the unit or official Association title may not be used in a way that suggests that the candidate has the support of the unit, CTA, or any of its affiliates.

F. Candidates' Rights

1. Privileges extended to one candidate shall be extended to all candidates.

2. Each candidate shall receive a copy of the election timeline, procedures and guidelines.

3. Each candidate shall have the right to a list of the name and address of school sites and the number of Active members at each site for the purposes of campaigning.

4. Each candidate shall be treated in a fair and equitable manner in the printing and distribution of campaign statements.

G. Ballots

1. The names of the candidates shall be printed on the ballot in CTA alphabetical order. The name of each candidate shall be as printed on the declaration of candidacy. When a candidate’s last name is hyphenated, the name before the hyphen shall be used for placement on the ballot.

2. The ballot shall state the name of the office, the term, and the names of the candidates.

3. The ballot shall include space for a write-in candidate, except in run-off elections.

H. Distribution of Ballots and Method of Voting

1. Each member shall receive a ballot.

2. Voting shall be by one or a combination of the following methods:

a. At School Site/Specified Voting Site If a Site Representative is a candidate, refer to A. Elections Committee, 6.

1) Voting At School Site(s)/Specified Voting Site

a) Each voter must sign or initial a voter roster/sign-up sheet before receiving a ballot.

(1) Voter Roster – List of eligible voters.

(2) Voter Sign-up Sheet – List of eligible voters which includes a place for a signature.

b) The marked ballot must be returned to a designated site representative or ballot box.

c) Site representatives must return all voter roster/sign-up sheets and ballots to the Elections Committee by the designated date and time.

d) Active members who are off-track or on a dues paying leave shall be notified by mail in order to provide them an opportunity and right to vote.

2) Voting At School Site(s)/Specified Voting Site Using Envelopes
When voting is conducted at school or specified sites using envelopes, the procedure shall be as follows:

a) A list of current Active members shall be prepared, which includes each member’s name and school address.

b) The voter shall be provided with the following:

(1) A ballot;

(2) Instructions on folding of the ballot in the inner envelope; placement of the ballot in the unsigned inner envelope; signature on the outer envelope; and deadline date for receipt of the voted ballot at the chapter office;

(3) A small envelope (inner envelope) in which to place the voted ballot; and,

(4) A larger envelope (outer envelope) addressed to the chapter, on which the voter prints and signs his/her name.

c) At the time of counting of the ballots, the names on the outer envelope shall be checked against the official list of voters. The name on the official list shall be marked to show that the voter has returned a ballot.

d) The outer envelope shall then be opened and put in a separate stack for safekeeping as a record of voters.

e) All inner envelopes shall be placed in a separate receptacle.

f) The inner envelopes shall be slit and the ballots removed from the envelopes, stacked and then counted.

g) Active members who are off-track or on a dues paying leave shall be notified by mail in order to provide them an opportunity and right to vote.

b. By mail

When the voting is conducted by mail, the procedure shall be as follows:

Active members who are off-track or on a dues paying leave shall be notified by mail in order to provide them an opportunity and right to vote.

Special care should be taken in all phases of handling of ballots to ensure the accuracy and the secrecy of voting by mail. The following procedures and guidelines have been developed for this situation:

1) A list of current Active members shall be prepared, which includes the following: name, school and home address.

2) The mailing list shall exactly correspond to the current official roll of voting members.

3) Each voter shall be provided with:

a) A ballot; b) Instructions on:

(1) Folding and placing of the ballot in the unsigned inner envelope;

(2) Placing of the unsigned inner envelope into the outer envelope;

(3) Signature and school on the outer envelope addressed to the chapter; and

(4) Deadline date for receipt of the voted ballot at the chapter office.

c) Inner envelope;

d) Outer return envelope, addressed to the chapter.

4) The ballot shall be date stamped when it is received in the chapter office and then put in a safe place until the votes are to be counted.

5) At the time of counting, the names on the outer envelope shall be checked against the official list of eligible voting members.

6) The outer envelopes shall then be opened and put in a separate stack for safekeeping as a record of voters.

7) All inner envelopes shall be placed in a separate receptacle.

8) The inner envelopes shall be slit and the ballots removed from the envelopes, stacked, and then counted.

» Nominations and Elections Rules - Part II

A copy of the Nominations and Elections Rules in PDF format can be downloaded by clicking on Election Rules. You will need Adobe Acrobat Reader to read the file.